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2018 Annual Conference - Exhibits
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TIMELINE

  • February 15: Exhibit booth registration open to 2017 participants only.
  • March 8: Registration opens to our waiting list and the public.

EXHIBIT WITH SAIS

The SAIS Annual Conference is the largest regional networking and educational event for independent school professionals in the Southeast. Becoming an exhibitor offers the opportunity to reach the 300+ decision-makers expected to attend, including heads of school, associate heads, division heads, academic deans, business officers, technology directors, development directors, admissions directors, and communications/marketing directors, among others. These leaders are seeking the latest products and services to help their schools better serve their students, families, and communities.

Visibility at SAIS will help increase awareness of your brand among these key personnel. Don’t miss THE gathering place to exchange ideas, expand your network, create new relationships, and discover beneficial opportunities with independent schools.

Register ASAP as exhibit booths often sell out quickly.

WHERE

LOCATION: Charleston Marriott, 170 Lockwood Blvd, Charleston SC 29403

WHEN

Sunday-Monday, October 14-15, 2018. You may extend your booth through Tuesday for an additional $195.

SUNDAY, OCTOBER 14

  • SET-UP: 12:00-4:00 PM
  • SHOW HOURS: 3:00-7:00 PM
  • EXHIBITS OPEN: 2.5 hours

MONDAY, OCTOBER 15

  • SHOW HOURS: 8:00 AM-6:30 PM
  • EXHIBITS OPEN: 4 hours
  • TEAR-DOWN: 6:30-7:30 PM

TUESDAY, OCTOBER 16 (ADDITIONAL $195)

  • SHOW HOURS: 8:00-10:30 AM
  • EXHIBITS OPEN: 1.5 hours
  • TEAR-DOWN: 10:30-11:30 AM

REGISTRATION:

   6x30 Standard Exhibit Table
 30x30 Highboy Exhibit Table
 Add Tuesday
 Through May 2
 $1,395  $1,195  $195
 May 3 - July 4
 $1,595  $1,395  $195
 After July 4
 $1,795  $1,595  $195

 

EXHIBIT BOOTH PERSONNEL

  • We will contact you in September to ask for the names of your on-site personnel.
  • A maximum of two (2) personnel per booth will be allowed.
  • Conference registration for booth personnel is included.
  • All booth reps must be employees or representatives who receive commission, brokerage, or salary from the exhibitor.
  • Booth reps must be over the age of 21.
  • Please note that no suitcasing will be allowed.
  • No pets or animals allowed in the exhibit or meeting space.

WHAT'S INCLUDED?

Your exhibitor fee includes:

  • Conference registration for Sunday and Monday (including meals provided) for up to two (2) booth personnel
  • Listing in the conference program & website
  • 6' x 30" table and 2 chairs OR highboy table and 1 barstool (please note this is a table-top show)
  • framed sign with logo at booth
  • listing in conference program
  • drink tickets to hand out at the Sunday and Monday receptions
  • table host networking opportunity at the Monday lunch
  • wifi & electricity
  • Mailing labels of all conference attendees as of October 1

BOOTH INFORMATION

BOOTH ASSIGNMENT

You will select your booth when you register. Note that booth placement will be done IN THE ORDER RECEIVED. View the booth map here. *Please note: Floor plans are subject to change and SAIS reserves the right to make adjustments as necessary. Floor plans may not immediately indicate ongoing and most recent changes.

BOOTH PACKAGE & RESTRICTIONS

Each exhibitor will have a 6' x 30" table and 2 chairs OR a highboy table and 1 barstool. Due to space restrictions, larger tables will not be available. If you require additional space, you may purchase two booths and we will place them together.

  • Signs that are wider than your allotted booth space and items that protrude into the aisle are prohibited.
  • Booths not dismantled by the tear down time period will be broken down and put into storage at a $250 storage and handling fee. Shipping will incur an additional fee.
  • All food served in the exhibit hall must be procured from the hotel.
  • SAIS reserves the right to refuse any application for exhibit space and to restrict activities during the meeting that in the sole judgement of SAIS are not appropriate to the meeting's purpose.

EXHIBIT HALL LAYOUT

The exhibit space is on two levels. We have modified the conference schedule so that the sessions release on a different level each day, thereby allowing equal exposure for both floors. As always, we will arrange the food and beverage throughout the exhibit space in order to increase booth traffic. Exhibitors are encouraged to attend sessions and interact with attendees throughout the entire conference. We look forward to your feedback throughout the conference.

SPONSORSHIP

Expand your visibility beyond the booth with a sponsorship. Three levels are available this year - $2,500 Bronze, $5,000 Silver, and $8,000 Gold. Information about sponsorship is available at www.sais.org/sponsors or by contacting Anna at events@sais.org or (404) 583-6452.

PAYMENT

Booths must be paid for at the time of reservation via MasterCard, Visa, AmEx, or Discover. Checks are not accepted for exhibit booths.

HOTEL RESERVATIONS

You may make hotel reservations online or by calling (843) 723-3000 and asking for the SAIS rate. The discounted rate of $179 is available through September 21, 2018. Hotel check-in time is 4:00 PM. Check-out time is 11:00 AM. Complimentary wifi in guest rooms. Complimentary on-site parking available as well as valet parking for $10/day. As we expect the block to sell out, be sure to make your reservations early.

Please note that SAIS is not using a housing bureau for room reservations. SAIS nor the hotel will call you and ask you to make reservations over the phone. If you receive a phone call saying you need to make reservations, it is a scam. Please make your reservations online or by calling the hotel directly.

GETTING THERE

  • AIRPORT: Charleston International Airport (CHS)
  • MAPS & TRANSPORTATION: The Charleston Marriott is located about 15 minutes from the Charleston International Airport (CHS). Please see the hotel's maps & transportation page for more information.
  • PARKING: Complimentary on-site parking is available as well as valet parking for $10/day.

2017 ATTENDEES

  • View a list of the 2017 conference attendees here.
  • View a list of the 2017 conference exhibitors and sponsors here.

PAST PARTICIPANT COMMENTS

  • SAIS Conference is state of the art. The topics are fantastic, the participants are friendly and engaging, and the SAIS staff is the gold standard. They work hard to make the experience as pleasant and easy as they can.
  • What I like best about SAIS is that the show is very well organized with little down or wasted time. Plus a big thank-you for understanding that vendors' time is valuable.
  • The event is, without question, one of the highlights of the season -- a forum that we find so valuable!
  • Excellent organization and well executed conference. There was always an SAIS staff person close by to guide, direct, answer questions, and help out. Incredible teamwork in action! Thanks for making this conference a pleasure to attend as a vendor. I felt part of the group and did not feel like an outsider, as is often the case at many conferences.
  • As a vendor, I found it very vendor-friendly ... I liked having the food close to the exhibits ... Meals were fabulous ... I love SAIS!
  • I have finally figured out why this is the best conference we attend. National conference can be too unwieldy. State conferences only have attendees from a specific state. At SAIS, school leaders who have known one another for a long time but now work in different places can reunite. As a result, the web of connections between participants is deeper, richer, and longer. This creates a congenial tone unmatched at other events and therefore makes the SAIS conference more productive than any other.
  • We liked that there were set times for the attendees to speak to the exhibitors; many other conferences expect attendees to find time to speak with us between sessions and that often does not happen. It was very organized and we knew exactly what to expect.

SHIPPING

Any materials for your exhibit should be shipped directly to your attention (hold for arrival) to the Charleston Marriott. Boxes will be received no earlier than October 10. Please use the following address and label format and if you have multiple boxes, please mark them 1 of 3 and so on. This will help the hotel find and organize your items.

Box # of #
2018 SAIS Annual Conference
Your Company Name, Booth #
c/o Charleston Marriott
170 Lockwood Blvd
Charleston, SC 29403

Exhibit personnel in charge of setting up your booth should be aware of how and when all freight was shipped, tracking/pro numbers, and the carrier. This information is EXTREMELY important when trying to locate missing freight. SAIS is not responsible for missing freight.

RETURN SHIPPING: Exhibitors must bring their own pre-printed labels as the hotel does not ship. Exhibitors must call and schedule pick-up for their packages.

NEARBY SHIPPING OPTIONS:

REFUNDS & CANCELLATIONS

Booth cancellations received in writing to events@sais.org before July 31 will be refunded less a 20% processing fee. Cancellations received after July 31 are not eligible for a refund.

MEDIA RELEASE

Registration, attendance at, or participation in SAIS meetings and other activities constitutes an agreement by the registrant to SAIS’s use and distribution (both now and in the future) of the registrant or attendee’s image or voice in photographs, videos, electronic reproductions, and audio of such events and activities.

QUESTIONS?

Contact Anna at events@sais.org or (404) 583-6452.


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