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2018 Annual Conference - Sponsors
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THANK YOU TO OUR 2018 SPONSORS

GOLD

SILVER

 BRONZE

INCREASE AWARENESS OF YOUR BRAND

The SAIS Annual Conference is the largest regional networking and educational event for independent school professionals in the Southeast. Becoming a sponsor offers the opportunity to reach the 300+ decision-makers expected to attend, including heads of school, associate heads, division heads, academic deans, business officers, technology directors, development directors, admissions directors, and communications/marketing directors, among others. These leaders are seeking the latest products and services to help their schools better serve their students, families, and communities.

Visibility at SAIS will help increase awareness of your brand among these key personnel. Don’t miss THE gathering place to exchange ideas, expand your network, create new relationships, and discover beneficial opportunities with independent schools.

SPONSORSHIP BENEFITS


    BRONZE
$2,500
SILVER
$5,000

 GOLD
$8,000
   
Exhibit booth + all exhibitor benefits    



Extended booth - all 3 days of conference




Framed sign indicating sponsor level at booth




# of conference registrants (meals included)
  2
3
4
Ribbon indicating sponsor level on badge



Pre & post conference mailing labels
 
Acknowledgement from podium
 
Logo on sponsor signage
 
Logo and bold listing in conference program
 
 Hyperlink on conference webpage
 
 Hyperlink in pre-conference attendee email reminder
 

 Hyperlink in post-conference attendee survey


Sponsor bingo (new this year!)


Ad in SAIS magazine

  1/8 page
spring 2019
1/4 page
fall 2018
1/2 page
fall 2018

 Ad in conference program
                            1/4 page 1 page
 Special ad placement in conference program
     
60-seconds at podium at sponsored event
     
Seat drop opportunity at sponsored event
     
Logo included in video at sponsored event
     
Feature in HeadLines eNewsletter
     
 +PICK ONE Enhancement Option   Bag Stuffer Water bottle
Board/Head Retreat
      Tuesday snack pack Pick two silver items
      Mobile app Sunday Opening Session
      Featured speaker Heads Lounge
      Monday breakfast Tuesday Keynote
      Monday AM break
 
      Tuesday breakfast  
      Tuesday AM break  
      Monday reception  
      Monday PM break  
      Monday lunch  
      Sunday reception  
      Tote bags  
      Internet  

WHERE

Charleston Marriott, 170 Lockwood Blvd, Charleston SC 29403

EXHIBIT HALL SCHEDULE

SUNDAY, OCTOBER 14

  • SET-UP: 12:00-4:00 PM
  • SHOW HOURS: 3:00-7:00 PM
  • EXHIBITS OPEN: 2.5 hours

MONDAY, OCTOBER 15

  • SHOW HOURS: 8:00 AM-6:30 PM
  • EXHIBITS OPEN: 4 hours

TUESDAY, OCTOBER 16

  • SHOW HOURS: 8:00-10:30 AM
  • EXHIBITS OPEN: 1.5 hours
  • TEAR-DOWN: 10:30-11:30 AM

WHAT ELSE IS INCLUDED?

Your included exhibitor benefits:

  • Drink tickets to hand out at the Sunday and Monday receptions
  • Table host networking opportunity at the Monday lunch
  • Wifi & electricity

ON-SITE PERSONNEL

  • We will contact you in September to ask for the names of your on-site personnel.
  • A maximum of two (2) personnel per bronze sponsor booth will be allowed. A maximum of three (3) personnel per silver sponsor booth will be allowed. A maximum of four (4) personnel per gold sponsor booth will be allowed.
  • Conference registration for booth personnel is included.
  • All booth reps must be employees or representatives who receive commission, brokerage, or salary from the exhibitor.
  • Booth reps must be over the age of 21.
  • Please note that no suitcasing will be allowed.
  • No pets or animals allowed in the exhibit or meeting space.

BOOTH INFORMATION

BOOTH ASSIGNMENT

You will select your booth when you register. Note that booth placement will be done IN THE ORDER RECEIVED. View the booth map here. *Please note: Floor plans are subject to change and SAIS reserves the right to make adjustments as necessary. Floor plans may not immediately indicate ongoing and most recent changes.

BOOTH PACKAGE & RESTRICTIONS

Each sponsor will have a 6' x 30" table and 2 chairs. Due to space restrictions, larger tables will not be available. If you require additional space, you may purchase two booths and we will place them next to each other.

  • Signs over 6' wide and rugs that protrude into the aisle are prohibited.
  • Booths not dismantled by the end of the allotted tear-down time period will be broken down and put into storage at a $250 storage and handling fee. Return shipping will incur an additional fee.
  • All food served in the exhibit hall must be procured from the hotel.
  • SAIS reserves the right to refuse any application for exhibit space and to restrict exhibit activities during the meeting that in the sole judgement of SAIS are not appropriate to the meeting's purpose.

EXHIBIT HALL LAYOUT

The exhibit space is on two levels. We have modified the conference schedule so that the sessions release on a different level each day, thereby allowing equal exposure for both floors. As always, we will arrange the food and beverage throughout the exhibit space in order to increase booth traffic. Exhibitors are encouraged to attend sessions and interact with attendees throughout the entire conference. We look forward to your feedback throughout the conference.

PRINT ADS IN PROGRAM & MAGAZINE

  • PROGRAM: The 4-color printed conference program is distributed to all conference participants AND after the conference, it is mailed to all SAIS heads of school who did not attend. This guarantees that your ad reaches 100% of SAIS member schools. A quarter-page ad is included with SILVER sponsorship and a full-page ad is included with GOLD sponsorship. Artwork is due by July 16.
  • MAGAZINE: SAIS has launched a twice-yearly 4-color printed magazine and sponsors will receive ad placement. This also guarantees that your ad reaches 100% of SAIS member schools. An eighth of a page is included with BRONZE sponsorship, a quarter-page is included with SILVER sponsorship, and a half-page ad is included with GOLD sponsorship. Artwork is due by July 16.  

HOTEL RESERVATIONS

Please see hotel options under the "Hotel" button above. If you experience any difficulty making your reservations, please contact us at events@sais.org.

 

Please note that SAIS is not using a housing bureau for room reservations. SAIS nor the hotel will call you and ask you to make reservations over the phone. If you receive a phone call saying you need to make reservations, it is a scam. Please make your reservations online or by calling the hotel directly.

 

GETTING THERE

  • AIRPORT: Charleston International Airport (CHS)
  • MAPS & TRANSPORTATION: The Charleston Marriott is located about 15 minutes from the Charleston International Airport (CHS). Please see the hotel's maps & transportation page for more information.
  • PARKING: Complimentary on-site parking is available as well as valet parking for $10/day.

2017 ATTENDEES

  • View a list of the 2017 conference attendees here.
  • View a list of the 2017 conference exhibitors and sponsors here.

PAST PARTICIPANT COMMENTS

  • SAIS Conference is state of the art. The topics are fantastic, the participants are friendly and engaging, and the SAIS staff is the gold standard. They work hard to make the experience as pleasant and easy as they can.
  • What I like best about SAIS is that the show is very well organized with little down or wasted time. Plus a big thank-you for understanding that vendors' time is valuable.
  • The event is, without question, one of the highlights of the season -- a forum that we find so valuable!
  • Excellent organization and well executed conference. There was always an SAIS staff person close by to guide, direct, answer questions, and help out. Incredible teamwork in action! Thanks for making this conference a pleasure to attend as a vendor. I felt part of the group and did not feel like an outsider, as is often the case at many conferences.
  • As a vendor, I found it very vendor-friendly ... I liked having the food close to the exhibits ... Meals were fabulous ... I love SAIS!
  • I have finally figured out why this is the best conference we attend. National conference can be too unwieldy. State conferences only have attendees from a specific state. At SAIS, school leaders who have known one another for a long time but now work in different places can reunite. As a result, the web of connections between participants is deeper, richer, and longer. This creates a congenial tone unmatched at other events and therefore makes the SAIS conference more productive than any other.
  • We liked that there were set times for the attendees to speak to the exhibitors; many other conferences expect attendees to find time to speak with us between sessions and that often does not happen. It was very organized and we knew exactly what to expect.

SHIPPING

Any materials for your exhibit should be shipped directly to your attention (hold for arrival) to the Charleston Marriott. Boxes will be received no earlier than October 10. Please use the following address and label format and if you have multiple boxes, please mark them 1 of 3 and so on. This will help the hotel find and organize your items.

Box # of #
2018 SAIS Annual Conference
Your Company Name, Booth #
c/o Charleston Marriott
170 Lockwood Blvd
Charleston, SC 29403

Exhibit personnel in charge of setting up your booth should be aware of how and when all freight was shipped, tracking/pro numbers, and the carrier. This information is EXTREMELY important when trying to locate missing freight. SAIS is not responsible for missing freight.

RETURN SHIPPING: Exhibitors must bring their own pre-printed labels as the hotel does not ship. Exhibitors must call and schedule pick-up for their packages.

NEARBY SHIPPING OPTIONS:

CANCELLATION POLICY

 Sponsorships are non-refundable.

MEDIA RELEASE

Registration, attendance at, or participation in SAIS meetings and other activities constitutes an agreement by the registrant to SAIS’s use and distribution (both now and in the future) of the registrant or attendee’s image or voice in photographs, videos, electronic reproductions, and audio of such events and activities.

QUESTIONS?

Contact Anna at events@sais.org or (404) 583-6452.


Calendar more
Annual Conference
October 14-16, 2018 | Charleston, SC
Drawing over 300 administrators from across the Southeast, we delve into hot topics and relevant issues.

Board/Head Retreat
October 14, 2018 | Charleston, SC
Designed to strengthen the communication and partnership between the head of school and members of the board.



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