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2019 Annual Conference - Sponsors
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THANK YOU TO OUR 2019 SPONSORS

GOLD

SILVER

 BRONZE

INCREASE AWARENESS OF YOUR BRAND

The SAIS Annual Conference is the largest regional networking and educational event for independent school professionals in the Southeast. Becoming a sponsor offers the opportunity to reach the 300+ decision-makers expected to attend, including heads of school, associate heads, division heads, academic deans, business officers, technology directors, development directors, admissions directors, and communications/marketing directors, among others. These leaders are seeking the latest products and services to help their schools better serve their students, families, and communities.

Visibility at SAIS will help increase awareness of your brand among these key personnel. Don’t miss THE gathering place to exchange ideas, expand your network, create new relationships, and discover beneficial opportunities with independent schools.

SPONSORSHIP BENEFITS


    BRONZE
$2,500
SILVER
$5,000

 GOLD
$8,000
   
Exhibit booth + all exhibitor benefits    



Extended booth - all 3 days of conference




Sponsor level sign at booth




# booth reps(meals included)
  2
3
4
Sponsor level ribbon on badge



Pre & post conference mailing labels
 
Acknowledgement from podium
 
Logo on sponsor signage
 
Logo in conference program
 
 Hyperlink on conference webpage
 
 Hyperlink in pre-conference email
 

 Hyperlink in post-conference email


Sponsor bingo


SAIS magazine ad
(artwork due by July 1)

  1/8 page
spring 2020
1/4 page
fall 2019
1/2 page
fall 2019

Conference program ad
                             1/2 page
Hyperlink in app
     
60-second video at sponsored event
     
Seat drop at sponsored event
     
Logo on splash screen at sponsored event
     
Feature in HeadLines eNewsletter
     
 +PICK ONE Enhancement Option   Bag Stuffer Sunday Reception
Board/Head Retreat
      Monday Breakfast
Sunday Opening Session
      Monday AM Break Monday Lunch
       Monday PM Break Tuesday Keynote
      Monday Reception
      Tuesday Breakfast  
      Tuesday AM Break
 
      Tuesday Snack Pack  
      Tote Bags  
      Water Bottle  
      Mobile Site  

WHERE

Crowne Plaza Ravinia, 4355 Ashford-Dunwoody Rd, Atlanta, GA 30346

EXHIBIT HALL SCHEDULE

SUNDAY, OCTOBER 27

  • SET-UP: 12:00-3:00 PM
  • SHOW HOURS: 3:00-7:00 PM
  • EXHIBITS OPEN: 4 hours

MONDAY, OCTOBER 28

  • SHOW HOURS: 8:00 AM-6:30 PM
  • EXHIBITS OPEN: 10.5 hours

TUESDAY, OCTOBER 29

  • SHOW HOURS: 7:30-10:30 AM
  • EXHIBITS OPEN: 3 hours
  • TEAR-DOWN: 10:30-11:30 AM

WHAT ELSE IS INCLUDED?

Your included exhibitor benefits:

  • Table host networking opportunity at the Monday lunch
  • Wifi & electricity

ON-SITE PERSONNEL

  • We will contact you in September to ask for the names of your on-site personnel.
  • A maximum of two (2) personnel per bronze sponsor booth will be allowed. A maximum of three (3) personnel per silver sponsor booth will be allowed. A maximum of four (4) personnel per gold sponsor booth will be allowed.
  • Conference registration for booth personnel is included.
  • All booth reps must be employees or representatives who receive commission, brokerage, or salary from the exhibitor.
  • Booth reps must be over the age of 21.
  • Please note that no suitcasing will be allowed.
  • No pets or animals allowed in the exhibit or meeting space.

POST-CON SPONSORED SESSIONS

You're invited to submit session proposals for a new offering at this year’s conference. Up to six vendor-led sessions will be selected as post-con learning opportunities taking place on Tuesday, October 29, starting at 12:30 PM. These sessions are limited to two presenters and include conference registration for Tuesday only. There is no honorarium or expense reimbursement available. To submit your proposal, email your session concept, brief outline, and desired session length (from 90-180 mins) to sheri@sais.org by April 30.

BOOTH INFORMATION

BOOTH ASSIGNMENT

You will select your booth when you register. Note that booth placement will be assigned IN THE ORDER RECEIVED. View the booth map here. *Please note: Floor plans are subject to change and SAIS reserves the right to make adjustments as necessary. Floor plans may not immediately indicate ongoing and most recent changes.

BOOTH PACKAGE & RESTRICTIONS

Each sponsor will have a 6' x 30" rectangular table and 2 chairs. Due to space restrictions, larger tables will not be available. If you require additional space, you may purchase two booths and we will place them next to each other.

  • Signs over 6' wide and rugs that protrude into the aisle are prohibited.
  • Booths not dismantled by the end of the allotted tear-down time period will be broken down and put into storage at a $250 storage and handling fee. Return shipping will incur an additional fee.
  • All food served in the exhibit hall must be procured from the hotel.
  • SAIS reserves the right to refuse any application for exhibit space and to restrict exhibit activities during the meeting that in the sole judgement of SAIS are not appropriate to the meeting's purpose.

EXHIBIT HALL LAYOUT

The exhibit space is in the newly renovated pre-function area of the Ravinia Ballroom and is over 6,000 square feet! Due to the large size and open configuration of the pre-function space, all booth locations offer a positive opportunity for interacting and conversing with conference participants, as well as easy access to the keynotes and meals (which will take place in the Dunwoody and Ravinia rooms, as shown on the map). Additionally, you'll see that the other side of the pre-function space offers sole access to the hotel lobby, restrooms, breakouts, and parking deck.

PRINT ADS IN PROGRAM & MAGAZINE

  • PROGRAM: The 4-color printed conference program is distributed to all conference participants AND after the conference, it is mailed to all SAIS heads of school who did not attend. This guarantees that your ad reaches 100% of SAIS member schools. A half-page ad is included with GOLD sponsorship. Artwork is due by July 1.
  • MAGAZINE: SAIS has launched a twice-yearly 4-color printed magazine and sponsors will receive ad placement. This also guarantees that your ad reaches 100% of SAIS member schools. An eighth of a page ad in the spring 2020 issue is included with BRONZE sponsorship. A quarter-page ad in the fall 2019 issue is included with SILVER sponsorship. A half-page ad in the fall 2019 issue is included with GOLD sponsorship. Artwork is due by June 1.

HOTEL RESERVATIONS

Reservations may be made online or by phone at (770) 395-7700.

  • Group rate = $159
  • Cut-off date = Friday, October 4 or when block is full
  • Complimentary wifi throughout hotel
  • Discounted parking: 50% off posted rates
  • Group rate offered three days pre/post based on availability

NOTE: We understand that Convention Planners Housing Corp is contacting conference attendees to solicit their business. SAIS does not utilize the services of a housing vendor for any events. Neither SAIS nor the hotel will call you to make reservations over the phone. Please use the above hotel link to secure your reservation directly with the Crowne Plaza Ravinia.

LOGISTICS

  • AIRPORT: Hartsfield Jackson International Airport (airport code = ATL)
  • GROUND TRANSPORTATION: The hotel is 1 mile from the Dunwoody MARTA station on the red line ($2.50 one way). Cabs are also available to/from the airport ($60 one way).

PAST PARTICIPANT COMMENTS

  • SAIS Conference is state of the art. The topics are fantastic, the participants are friendly and engaging, and the SAIS staff is the gold standard. They work hard to make the experience as pleasant and easy as they can.
  • What I like best about SAIS is that the show is very well organized with little down or wasted time. Plus a big thank-you for understanding that vendors' time is valuable.
  • The event is, without question, one of the highlights of the season -- a forum that we find so valuable!
  • Excellent organization and well executed conference. There was always an SAIS staff person close by to guide, direct, answer questions, and help out. Incredible teamwork in action! Thanks for making this conference a pleasure to attend as a vendor. I felt part of the group and did not feel like an outsider, as is often the case at many conferences.
  • As a vendor, I found it very vendor-friendly ... I liked having the food close to the exhibits ... Meals were fabulous ... I love SAIS!
  • I have finally figured out why this is the best conference we attend. National conference can be too unwieldy. State conferences only have attendees from a specific state. At SAIS, school leaders who have known one another for a long time but now work in different places can reunite. As a result, the web of connections between participants is deeper, richer, and longer. This creates a congenial tone unmatched at other events and therefore makes the SAIS conference more productive than any other.
  • We liked that there were set times for the attendees to speak to the exhibitors; many other conferences expect attendees to find time to speak with us between sessions and that often does not happen. It was very organized and we knew exactly what to expect.

SHIPPING

Any materials for your exhibit should be shipped directly to your attention (hold for arrival) to the Crowne Plaza Ravinia. Boxes will be received no earlier than October 23. Please use the following address and label format and if you have multiple boxes, please mark them 1 of 3 and so on. This will help the hotel find and organize your items.

Box # of #
2019 SAIS Annual Conference
Your Company Name, Booth #
c/o Crowne Plaza Ravinia
4355 Ashford-Dunwoody Rd
Atlanta, GA 30346-1521

Exhibit personnel in charge of setting up your booth should be aware of how and when all freight was shipped, tracking/pro numbers, and the carrier. This information is EXTREMELY important when trying to locate missing freight.  SAIS is not responsible for missing freight.

RETURN SHIPPING: We HIGHLY recommend bringing your own pre-printed shipping labels.

NEARBY SHIPPING OPTIONS:

  • FedEx Office Print & Ship Center, 126 Perimeter Center W, Atlanta, GA 30346 (1.2 mi from hotel)
  • The UPS Store, 4780 Ashford Dunwoody Rd Ste A, Atlanta, GA 30338 (1.3 mi from hotel)

CANCELLATION POLICY

Sponsorships are non-refundable.

MEDIA RELEASE

Registration, attendance at, or participation in SAIS meetings and other activities constitutes an agreement by the registrant to SAIS’s use and distribution (both now and in the future) of the registrant or attendee’s image or voice in photographs, videos, electronic reproductions, and audio of such events and activities.

QUESTIONS?

Contact Anna Taylor at info@sais.org or (404) 583-6452.


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