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2020 Annual Conference - Sponsors
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THANK YOU TO OUR 2020 SPONSORS

GOLD

SILVER

BRONZE

INCREASE AWARENESS OF YOUR BRAND

The SAIS Annual Conference is the largest regional networking and educational event for independent school professionals in the Southeast. Becoming a sponsor offers the opportunity to reach the 300+ decision-makers expected to attend, including heads of school, associate heads, division heads, academic deans, business officers, technology directors, development directors, admissions directors, and communications/marketing directors, among others. These leaders are seeking the latest products and services to help their schools better serve their students, families, and communities.

Visibility at SAIS will help increase awareness of your brand among these key personnel. Don’t miss THE gathering place to exchange ideas, expand your network, create new relationships, and discover beneficial opportunities with independent schools.

SPONSORSHIP BENEFITS


    BRONZE
$2,500
SILVER
$5,000

 GOLD
$8,000
   
Exhibit booth + all exhibitor benefits    



Extended booth - all 3 days of conference




Sponsor level sign at booth




# booth reps(meals included)
  2
3
4
Sponsor level ribbon on badge



Logo on sponsor signage
 
 Hyperlink on conference webpage
 
Sponsor bingo


Hyperlink in app


Acknowledgement from podium
   
Logo in conference program
   
 Hyperlink in pre-conference email
   
 Hyperlink in post-conference email
   

SAIS magazine ad
Fall 2020 or Spring 2021

    1/4 page
1/2 page
60-second video at sponsored event
     
Seat drop at sponsored event
     
Logo on splash screen at sponsored event
     
Ad in HeadLines eNewsletter
     
 +PICK ONE Enhancement Option   Bag Stuffer Sunday Reception

Board/Head Retreat
Speaker: Stephanie Rogen

      Monday Reception

Sunday Opening Session
Speakers: Suniya Luthar &
Nina Kumar

      Tote Bags
Monday Lunch
      Notebooks

Tuesday Keynote
Speaker: John Katzman

      Breakout Room
App*
      Wifi Hotel Keycard
    Water Bottle*
    Connections Lounge

* Please note these 
sponsorships are year-round and
do not include  seat drop,
video, or splash screen.

 
       

Italicized items are reserved.

 

NEW THIS YEAR

  • Breakout Room - Your company's logo will appear on the signage for the breakout room of your choice and your company will be listed in the program and marketing materials as the breakout sponsor.
  • Notebooks - This is a year-round opportunity! Dual-branded notebooks featuring your logo along with the SAIS logo will be distributed at all 2020-21 SAIS events beginning with the Annual Conference. (Quantity to be distributed = 1,500)
  • Hotel Keycard - Your company’s logo will appear on the hotel guestroom keycards.
  • App - This is a year-round opportunity! Your company's logo and link will appear on the app or mobile page for all SAIS events.

WHERE

Franklin Marriott Cool Springs, 700 Cool Springs Blvd, Franklin, TN 37067

EXHIBIT HALL SCHEDULE

SUNDAY, OCTOBER 18

  • SET-UP: 12:00-3:00 PM
  • SHOW HOURS: 3:00-7:00 PM
  • EXHIBITS OPEN: 4 hours

MONDAY, OCTOBER 19

  • SHOW HOURS: 8:00 AM-6:30 PM
  • EXHIBITS OPEN: 10.5 hours

TUESDAY, OCTOBER 20

  • SHOW HOURS: 7:30-10:30 AM
  • EXHIBITS OPEN: 3 hours
  • TEAR-DOWN: 10:30-11:30 AM

WHAT ELSE IS INCLUDED?

Your included exhibitor benefits:

  • Table host networking opportunity at the Monday lunch
  • Wifi & electricity
  • Mailing labels of all conference attendees as of September 18

ON-SITE PERSONNEL

  • We will contact you in September to ask for the names of your on-site personnel.
  • A maximum of two (2) personnel per bronze sponsor booth will be allowed. A maximum of three (3) personnel per silver sponsor booth will be allowed. A maximum of four (4) personnel per gold sponsor booth will be allowed.
  • Conference registration for booth personnel is included.
  • All booth reps must be employees or representatives who receive commission, brokerage, or salary from the exhibitor.
  • Booth reps must be over the age of 21.
  • Please note that no suitcasing will be allowed.
  • No pets or animals allowed in the exhibit or meeting space.

BOOTH INFORMATION

BOOTH ASSIGNMENT

You will select your booth when you register. Note that booth placement will be assigned IN THE ORDER RECEIVED. View the booth map here. *Please note: Floor plans are subject to change and SAIS reserves the right to make adjustments as necessary. Floor plans may not immediately indicate ongoing and most recent changes.

BOOTH PACKAGE & RESTRICTIONS

Each sponsor will have a 6' x 30" rectangular table and 2 chairs. Due to space restrictions, larger tables will not be available. If you require additional space, you may purchase two booths and we will place them next to each other.

  • Signs over 6' wide and rugs that protrude into the aisle are prohibited.
  • Please note the designated set-up time. Early set-up will incur an additional $200 fee.
  • Booths not dismantled by the end of the allotted tear-down time period will be broken down and put into storage at a $250 storage and handling fee. Return shipping will incur an additional fee.
  • All food served in the exhibit hall must be procured from the hotel.
  • SAIS reserves the right to refuse any application for exhibit space and to restrict exhibit activities during the meeting that in the sole judgement of SAIS are not appropriate to the meeting's purpose.

PRINT ADS IN MAGAZINE

SAIS publishes a twice-yearly full-color printed magazine. Gold and silver sponsors will receive ad placement in either the fall 2020 or spring 2021 issue. This guarantees that your ad reaches 100% of SAIS member schools. A quarter-page ad is included with SILVER sponsorship. A half-page ad is included with GOLD sponsorship. Review the fall 2019 issue here

HOTEL RESERVATIONS

Reservations may be made by phone at (888) 236-2427.

  • Group rate = $164
  • Cut-off date = Saturday, September 26 or when the block is full

LOGISTICS

  • AIRPORT: Nashville International Airport (BNA)
  • GROUND TRANSPORTATION: The Franklin Marriott Cool Springs is located 20 miles from the Nashville International Airport. Please see the hotel's maps & transportation page.

PAST PARTICIPANT COMMENTS

  • SAIS Conference is state of the art. The topics are fantastic, the participants are friendly and engaging, and the SAIS staff is the gold standard. They work hard to make the experience as pleasant and easy as they can.
  • What I like best about SAIS is that the show is very well organized with little down or wasted time. Plus a big thank-you for understanding that vendors' time is valuable.
  • The event is, without question, one of the highlights of the season -- a forum that we find so valuable!
  • Excellent organization and well executed conference. There was always an SAIS staff person close by to guide, direct, answer questions, and help out. Incredible teamwork in action! Thanks for making this conference a pleasure to attend as a vendor. I felt part of the group and did not feel like an outsider, as is often the case at many conferences.
  • As a vendor, I found it very vendor-friendly ... I liked having the food close to the exhibits ... Meals were fabulous ... I love SAIS!
  • I have finally figured out why this is the best conference we attend. National conference can be too unwieldy. State conferences only have attendees from a specific state. At SAIS, school leaders who have known one another for a long time but now work in different places can reunite. As a result, the web of connections between participants is deeper, richer, and longer. This creates a congenial tone unmatched at other events and therefore makes the SAIS conference more productive than any other.
  • We liked that there were set times for the attendees to speak to the exhibitors; many other conferences expect attendees to find time to speak with us between sessions and that often does not happen. It was very organized and we knew exactly what to expect.

SHIPPING

Any materials for your exhibit should be shipped directly to your attention (hold for arrival) to the Crowne Plaza Ravinia. Boxes will be received no earlier than October 14. Please use the following address and label format and if you have multiple boxes, please mark them 1 of 3 and so on. This will help the hotel find and organize your items.

Box # of #
2020 SAIS Annual Conference
Your Company Name, Booth #
c/o Franklin Marriott Cool Springs
700 Cool Springs Blvd
Franklin, TN 37067

Exhibit personnel in charge of setting up your booth should be aware of how and when all freight was shipped, tracking/pro numbers, and the carrier. This information is EXTREMELY important when trying to locate missing freight.  SAIS is not responsible for missing freight.

RETURN SHIPPING: We HIGHLY recommend bringing your own pre-printed shipping labels.

CANCELLATION POLICY

Sponsorships are non-refundable.

MEDIA RELEASE

Registration, attendance at, or participation in SAIS meetings and other activities constitutes an agreement by the registrant to SAIS’s use and distribution (both now and in the future) of the registrant or attendee’s image or voice in photographs, videos, electronic reproductions, and audio of such events and activities.

QUESTIONS?

Contact Anna Taylor at info@sais.org or (678) 255-8912.





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